A. PERSONNEL
SL, NOSubjectCurrent StatusRemarks
1HR PolicyYES
2Provident Fund for StaffNot yetTo be introduced
3Gratuity for StaffNot yet
4Insurance for Staff – MedicalNot yet
5Insurance for Staff – AccidentNot yet
6Recruitment CommitteeYES
7Recruitment ProcessYES
8Job Contracts of individual Staff members duly renewedYES
9Job DescriptionsYES
10Personal File of Staff updated
Yearly staff appraisal
Increments
YES
11List of Staff MembersYES
12Samples of Leave ApplicationsYES
13Attendance RegisterBiometric
14Leave RegisterNA
15Late Comers RegisterYES
16Movement RegisterYES
17List of Annual Holidays – National and Festival etc.YES
18Samples of Travel 
Reimbursements and other 
reimbursements or benefits
YES
19Salary RegisterYES
20Resignation Letters
Exit Interview
YES
B. ORGANISATIONAL
Organogram
SL, NOSubjectCurrent StatusRemarks
21Gender PolicyYES
22PME PolicyNO
23HIV/AIDS PolicyYES
24Environment PolicyYES
25Financial PolicyYES
26Recruitment PolicyYES
27Child Protection PolicyYES
28Disability Policy
Workplace policy
YES
29Committee Against Sexual Harassment (CASH)YES
30Senior Advisory Committee (SAC) / Senior Management Team (SMT)YES
31Core Development Cell, Development Advisory BoardYES
32Grievance Redressal CommitteeNO
33Vision and Mission developed & displayed in prominent places in the office buildingYES
34Area MapYES
35Working Area MapYES
36Details of Population coveredYES
37List of Board of Directors- Governing Body and General BodyYES
38Statutory Meetings ConductedYES
39Statutory Filings & Renewals: FCRA, Income Tax, Registrar of SocietiesYES
40List of Donors with AddressesYES
41Projects handled so far – Donors and governments
YES
42Government Departments associated withYES
43Society Registration NumberNA
44FCRA numberYES
45Income Tax Number – PAN, TAN, TDS Certificate, 80G, GST,12A, etc.YES
46Property Tax Paid, Building Tax PaidYES
47Rent / Lease Renewed- Main & Sub OfficesYES
48Budgets in the pastYES
49Annual Reports PublishedYES
50SouvenirsNO
51Printed Books and Materials like LeafletsYES
52Organisational Culture DocumentNO
C. ASSETS
SL, NOSubjectCurrent StatusRemarks
53Assets – Inventory RegisterYES
54Assets Purchased – BillsYES
55List of Assets Disposed offNo
56Vehicle Registration Certificates, Tax Paid Receipts,
Insurance Policies, Emission Certificates & Renewals
NA
57Certificates on FDs, Postal Savings, Insurance, Any other…NA
58Driving License of Driver employedNA
59Vehicle Permits if anyNA
60Building related Documents – Sale Deed, Khata, etc.YES
61Software Licenses and List of Computers / Laptops / LCDs, UPS, etc…YES
62Renewal Of Annual Maintenance ContractsYES
63Internet Connection NumberYES
64Telephone Numbers, Deposits PaidYES
65Electricity Board DepositsYES
66Water Connection DepositsYES
67Gas Connection DepositsYES
D. PROGRAMME RELATED
SL, NOSubjectCurrent StatusRemarks
68Programme RegistersYES
69PME guidelinesNO
70Updated DPPNO
71Project FilesYES
72Documents like Reports on Completed ProjectsYES
73TOR for field visitYES
74Trip reportYES
75Donor CorrespondenceYES
76Case StudiesYES
77MIS DevelopedNO
78Action plan for all the projectsYES
79Review of Action planYES
80Field Monitoring Tools & ReportsYES
81Sharing of Organisational Best PracticesNO
82Media Clippings on Programmes & ProjectsYES
83Baseline Survey / disintegrated DataYES
83Segregated Data (Districtwise, talukwise, Issuewise, etc…)NO
83Secondary Data collected & Updated 
Process Documentation
NO
E. WEBSITE
SL, NOSubjectCurrent StatusRemarks
84Website URL of the organizationYES
85Terms and Conditions of HostingNO
86DisclaimerNO
87Server and FeesYES
88Service Provider DetailsYES
89Updating Website regularlyYES
90Organisational Emails & PasswordsYES
91Maintenance of Systems, LAN, etc…YES
F. ACCOUNTS
Finance policy
SL, NOSubjectCurrent StatusRemarks
92Installation of Tally Software & Version updatedYES
93Cash BookYES
94LedgerYES
95FCRAYES
96FDs, Postal Savings, etc…NA
97Audited Balance SheetsYES
98Auditor’s ReportsYES
99Financial Plans – BudgetsYES
100Annual Budgets & Cash FlowsYES
101Cheque Payment Register- Inward and OutwardYES
102Account Payee Cheques & Salary SlipsYES
103Professional DeductionsYES
104PayrollNO
105Joint signature for the withdrawalYES

All above documents can be produced /submitted with appropriate bodies as and when required

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